ELECTION RULES AND GUIDELINES
1. DATE OF ELECTION : February 25, 2006
2. VENUE : SJV III CLUBHOUSE
3. TIME : 9:00a.m. – 2:00 p.m.
2:00p.m.– 3:00p.m.– canvassing of Votes
4. NUMBER OF DIRECTORS TO BE ELECTED: FOUR (4)
5. Timetable of Events (Election)
5.1 Distribution of Nomination Forms and Proxy Forms to individual Homeowners / Lot Owners started on January 18,2006.
5.2 Period of Filing of Nominations:
Jan. 31, 2006 - Submission of nominations
Feb. 11, 2006 - Evaluation of nominees (must be a member in good standing and nominating person must also be a member in good standing)
Feb. 17, 2006 - Submission of personal data, 2pcs. 2x2 colored pictures, plans and objectives for the association of the candidates
5.3 Feb. 20, 2006 - Release/posting of official candidates at the clubhouse and guardhouse of SJV III.
5.4 Submission of Proxy Forms to the Secretariat will not be later than 5:00p.m., February 20, 2006.
5.5 Summary of validated proxies and official list of Voters will be posted at the bulletin board on February 23, 2006 at 6:00 p.m.
6 Qualifications of Nominees
6.1 Members of the Association who are not delinquent in the payment of their association dues and assessments;
6.1. Members who are residents of San Jose Village III .
6.2 Members who have no existing violation in relation to the Association’s By-laws, Deed of Restrictions, General Policies and other rules and regulations promulgated by the Board of Directors.
6.3 As provided for in the By-Laws, the four (4) out-going Directors, Messrs. Andy dela Cruz, Ronnie E. Manlapaz, Atty. Wilfredo M. Garrido and Ms. Carol Tan- Santos can still be nominated and elected the second consecutive term.
7 Qualification of Nominating Parties
7.1 Members of the Association who are not delinquent in the payment of their association dues and assessments;
7.2 Members who have no existing violation in relation to the Association’s By-laws, Deed of Restrictions, General policies and other rules and regulations promulgated by the Board of Directors.
7.3. Tenants/lessees may be allowed to vote if he or she is a long term lessee or one with a written contract of lease for one year or more.
7.4. Tenants/lessees have written designation executed by the owner of the property lots that are being leased to represent the said homeowner, and filed with the Corporate Secretary of San Jose Village III HO..
8 Qualifications of Voters
8.1 All members in good standing (homeowners/lot owners) of San Jose Village III Homeowners Association are qualified voters. In case of a corporation member, a Board Resolution authorizing a particular company representative is needed. A Corporate ID and duly authorized letter signed by the company is required.
8.2 Proxy is allowed provided the same is in writing, dated and signed by the member (homeowner) in the form provided and submitted through the Secretariat to be certified by the ELECTION COMMITTEE. Any person can be a proxy provided he is of legal age.
9 Each member (homeowner/owner) shall be entitled to one vote per lot or property owned.
9.1 LPHI one vote per lot
9.2 Lot Owner/Homeowner one vote per lot
9.3. Corporation one vote per lot
9.4 Conjugal Property (Spouses) one vote per lot
Voters are required to present valid identification verifiable by any of the following:
1. Driver’s License
2. Passport
3. PRC Card
4. Company/Student ID
5. SSS or any government-issued IDs with picture
10 Each nominee for the Board of Directors must garner at least five (5) nominations from qualified nominating parties to qualify as an Official Candidate. The nominations should be checked by the members of the Election Committee. These nominations are to be submitted to the Secretariat.
11 All official candidates are required to submit through the Secretariat their curriculum vitae, 2pcs. 2X2 colored pictures and operational plans / objectives for the Association. The curriculum vitae and operational plan signed by the members of the ELECTION COMMITTEE are the ones that will be reproduced for distribution. The cost of reproduction will be shouldered by the candidates.
12 Upon posting of the official candidates list, homeowner may complain and question in writing the validity of the items posted, to be submitted to the secretariat. The allowable time frame to hear such complaint is one (1) week after the actual posting. Resolutions will be handled by the members of the ELECTION COMMITTEE (ruling on majority votes).
13 The Official Ballots are pre-numbered (control number). The control number signifies the actual number of qualified voters from the official voters list posted. No other forms of identification will be attached or imprinted on the said official ballot. The main purpose of this is to safeguard the integrity of each cast vote as well as each home-owner’s privacy to vote. To simplify, the total number of pre-numbered official ballots is equal to the total number of qualified voters screened by the members of the ELECTION COMMITTEE.
14 Each Official Ballot should bear the signatures of at least two members of the ELECTION COMMITTEE. Signing the official ballot by the members of the ELECTION COMMITTEE will be done on the day of election. Signatures are to be affixed at the back of the official ballot, signature lines to be provided. These ballots will be produced by the Secretariat, to be checked by ELECTION COMMITTEE.
15 The only campaign material required is the curriculum vitae and operational plan. No posters/banners/streamers are allowed. Each candidate is required to submit a copy of his/her material to the ELECTION COMMITTEE.
16 The ELECTION COMMITTEE shall have the authority to decide and adopt among themselves the internal rules which will govern their actions, decisions, orders and manner of conduct of their operations, subject only to the requirement that such rules shall be in writing and members were duly informed.
Approved by:
MEMBERS OF THE
THE ELECTION COMMITTEE:
JOSE MARI ABILAY
Member
BLESILDA INCIONG
Member
ATTY. CRISANTO MARTINEZ
Chairman
JULIET ONIÑEZA
Alternate Member
THELMA DAGAMAC
Alternate Member
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